Shredding and recycling is very important, and is the best way of ridding yourself of data you no longer need, but which still needs to be kept confidential. You probably associate shredding with getting rid of paper-based information, but actually, there is equipment that allows you to shred and recycle devices that have recorded this data digitally. Recently it seems that we are hearing of more and more cases in the press of leaked data and the expensive court cases that subsequently follow.
When you work with computers and digital recording equipment, you leave yourself open to data theft and fraud, especially if you fail to dispose of said equipment in the correct way once you are finished with it. Whether it’s a computer, CDs or even tapes, if you have used any form of media recording equipment to store client details, then when it comes to recycling it, if the data is not destroyed correctly, then it is being left outside, so to speak, for anybody to view; if it gets into the wrong hands then you and your business are left liable and may face court cases and hefty charges.
Whether you work in a hospital, bank or office, you are bound to work with confidential information, and that is exactly how it needs to stay. Leaked data is embarrassing for both parties involved; no matter if it’s leaked phone numbers or bank details, it’s a cause of extreme anxiety for all those affected. Here are some easy tips to help you to keep that confidential information safe.
Don’t Store Old Computers
Although you may think that this is the most sensible idea in terms of ensuring data is not leaked, keeping old computers or devices locked up can often be the outlet for leaked information.
Even if these devices are kept in one place, or even under lock and key, that doesn’t mean that people cannot get to them. If you haven’t erased the data correctly, even if you think you’ve taken the greatest care in trying to do so, then it is still under threat of being disclosed to those who should not have access to it.
Find a Media Device Shredding Company
So many of us still think of shredding as being something that only happens to paper, but things have most certainly evolved since that. There are a number of companies out there, such as Lombard Recycling Ltd, who offer a shredding service which complies with Government legislation, ensuring that your media device and its contents never fall in to the wrong hands, protecting both you and your clients. These companies shred almost any item that would be difficult to dispose of, and when the shredding is complete the parts are then recycled. Even the small things, such as CDs, are melted down to create energy.
Ensure They Are a DBS Accredited Company
Trusting a company with the task of getting rid of and recycling your confidential data is obviously a big task, so it’s important that you choose someone you can trust. Do a little research and opt for a company that has performed Disclosure and Barring Service (DBS) checks on their employees for complete peace of mind. Many companies will also provide you with a certificate of destruction once the process is complete.
When enforcing digital safety across your organisation, it is obvious that you can’t do it all alone. You need your entire staffs to do the best practices in ensuring digital safety, and the best way to do so is via proper training.
You need to also be aware of the latest work trends, such as BYOD, and make sure you update your policies to respond to the trends.