Can your Appointment Management Strategy Hurt Your Business?

The American Dream is a simple concept: If you work hard enough, you will prosper. With this mentality, it’s easy to see why entrepreneurship is so appealing in the US. That being said, an entrepreneur’s life can be hectic. You might often find yourself with little or no available time, but have a million things to do. Imagine how wonderful it would be if you would have an extra hour or two a day.

While it is impossible to create time, it is possible to become more efficient at managing it. This skill is especially important to have if you are an appointment-based business owner. Managing your clients’ appointments can easily overload you and consume a lot of your day. Don’t forget, the more time you spend managing your appointments, the less time you have to provide your services. Benjamin Franklin wasn’t kidding when he said “Time is money”.

So what do you do to become more efficient?

Well CalendarSpots is proposing its own solution to your problems with its online appointment scheduling software.

What do I need to know?

It’s quite simple, CalendarSpots will help you run your business and make you more efficient.

Here is how they do it:

Allowing your customers to book online

CalendarSpots lets you display your availabilities on your very own online portal. Stop playing phone and email tag. Let your customers book their own appointments in a quick and simple manner. One of your clients wants to cancel an appointment? Not a problem, let him do it himself online.

Sending automated appointment notifications

I love this feature because I hate having to remember my appointments. The benefits? It’s simple: save time by automating the confirmation process and decrease revenue loss due to no-shows by sending reminders. Want to send a text message instead an email? Not a problem, that’s also an available feature.

Efficiently managing your customer database

Your client information is stored in a clear and accessible manner. Search for past and future appointments, contact info, spending habits, and much more. You will really appreciate this if you are still using a paper agenda to schedule your appointments.

Additional features are also available as add-ons

For instance, CalendarSpots offers a workshop module for anyone who needs to manage multi-client appointments.

Managing a Whole Team

Appointment management gets even harder once you have multiple employees. Don’t worry though, CalendarSpots can even be used to handle both multiple staff members and multiple locations from a single portal.

Each employee can have their own access and you decide who sees what by assigning different privileges. CalendarSpots is accessible from any web-enabled device so you won’t need to get a computer for everyone. You can even synchronize appointments directly to most personal calendars.

Finally, you can set both a current and future schedule for all your staff. This will help reduce miscommunication between you, your employees, and your clients.

CalendarSpots on mobile devices

How much is it?

That depends on how many people are using the system. Standard packages are offered for 1, 3, 9, or 15 staff with annual pricing ranging from 9 to 39 dollars per month. No matter what package you take, you are allowed to take as many appointments as you want. You won’t have to worry about missing appointments because you reached a limit.

Want to test it out first? Not a problem, CalendarSpots offers a 30-day free trial. You even get a 1-on-1 training session to help you with the initial set-up.


If you find that you are spending too much time managing your appointments you really need to think about re-evaluating your strategy. Give CalendarSpots a try to see how it can help you become more efficient.

Try CalendarSpots.