12 Easy-to-Use Scheduling Tools for Entrepreneurs

What is a great, easy-to-use/easy-to-install tool for scheduling a high volume calls and appointments?

Scheduling for calls and appointments

The following answers are provided by members of Young Entrepreneur Council (YEC), an invite-only organization comprised of the world’s most promising young entrepreneurs. In partnership with Citi, YEC recently launched StartupCollective, a free virtual mentorship program that helps millions of entrepreneurs start and grow businesses.

1. Calendly

We use Calendly, which syncs with your Gmail calendar (and others) to show available and unavailable time slots. You can then set upmeeting durations such as 15 mins, 30 mins or an hour. Our sales prospects just pick the length of call and time that works for them. A calendar invite is then automatically sent to them. No more back and forth about their availability and what works for us.

Andrew Hoeft, Pinpoint Software, Inc.

2. ScheduleOnce

We use ScheduleOnce for scheduling high volumes of interviews, calls, client presentations, etc. It’s a great two-way system where you can update your availability and clients can book time with you. It saves a lot of time scheduling and going back and forth to confirm meeting times. I highly recommend it.

Mitch Gordon, Go Overseas

3. TimeTrade

We use TimeTrade, integrated with Google Calendar, to schedule appointments. We have different booking calendars for different clients or groups of clients, and they have a link for scheduling meetings and calls. It saves us a lot of time to not have to go back and forth through email to find a time that works for all parties.

Natalie MacNeil, She Takes on the World

4. Acuity Scheduling

With Acuity Scheduling, you can set up different calendars and time blocks for different types of appointments, block out “off hours” or open only select days per month. It integrates easily with Google Calendar, and you can even embed the system on your own website so it makes for a seamless look and feel for your business brand and customers. It also has easy rescheduling options if things comeup!

Nathalie Lussier, Nathalie Lussier Media Inc.

5. World Clock Meeting Planner

If you deal with clients, vendors or team members in different countries and time zones, World Clock Meeting Planner is a must. You can compare times across multiple cities and select what works best for everyone — for remote companies like ours, it’s a lifesaver since we have employees and clients around the globe.

Jared Brown, Hubstaff

6. Clara Labs

Just cc [email protected] in an email and ask her to set up the appointment for you. For many people, the free x.ai service will be good enough, but Clara Labs‘ combination of artificial intelligence and human oversight makes the quality of their service worth the money if scheduling appointments is crucial to your business.

Steli Efti, Close.io

7. Outreach.io

I really like Outreach.io. It’s a fairly new sales automation tool that lets you create and analyze different outbound email tracks for prospects. It’s extremely easy to use and automatically takes prospects out of a track when they reply. It also lets you A/B test subject lines and email content to make sure you’re putting your best foot forward.

Ilya Semin, Datanyze

8. Q-nomy

Q-nomy allows you to schedule appointments with employees and customers across all of your interaction channels, such as your website, mobile app and call center. It’s scalable, comes with a mobile app and helps manage customer flow. You can also schedule a free demo.

Andrew Schrage, Money Crashers Personal Finance

9. Doodle

Doodle is very easy to use, and because it offers calendar integration, you can set up available times for people to see so they can choose the most convenient date and time for a call or meeting.

Alfredo Atanacio, Uassist.ME

10. Bitrix24

I have tried many different tools for scheduling a high volume of calls, and Bitrix24 is the best by far. Bitrix24 has many capabilities, but one of the best is the CRM system. Bitrix24 also has group chat and video, document management, its own cloud, a calendar for planning and much much more. If you are looking for a great all-in-one program that is capable of scheduling, this is it.

Robert De Los Santos, Sky High Party Rentals


IFTTT (If This Then That) lets you trigger alerts based on upcoming events in your Google Calendar. You can set up Android or iOS notifications, email alerts or even tweets to remind you of your meetings. Pro tip: set up another trigger to record your meeting in Evernote after the meeting is complete.

Miles Jennings, Recruiter.com

12. Assistant.to

Assistant.to helps dramatically minimize back-and-forth correspondence, which can quickly overwhelm your inbox and hijack your already limited time. It syncs perfectly with your Gmail and Outlook calendars to make it easy to suggest times and book calls, meetings and appointments with prospects, team members and clients.

Firas Kittaneh, Amerisleep