5 Ways POS Software Can Save You Money

There’s a lot of research that goes into choosing the right point of sale (POS) system. With an all-in-one POS system, you’ll not only have access to a barcode scanner, cash drawer, label printer, and keyboard, you’ll also have features such as real-time reports and inventory management.

With a quality POS system, transactions are quick and efficient. The right POS system also offers more convenience by accepting a wider range of payment options such as EMV chip cards and mobile payment apps like Apple Pay and Samsung Pay. A POS system is also beneficial in that it can save your business a lot of money.

VendHQ point-of-sale (POS) system
photo credit: VendHQ

Keep reading to learn about 5 different ways that POS software can reduce expenses, keeping more money in your business’ wallet.

1. Access to Customer Data

Not only are POS systems used to complete transactions, but many also offer features that capture customer data each time they make a purchase. The more customer data you’re able to collect, including personal information and purchase behavior, the better you can market to them.

As you learn more about each of your customers, you’re able to cater to their specific needs. Using this data you can streamline discount deals, online advertising, and promotional campaigns.

This, in turn, means less money spent on useless advertising and campaigns that don’t target the right audience.

2. Less Paper = Money Saved

One of the best benefits of switching to a POS system is that you’re able to use less paper, which means more money saved. Using paper costs money, as you not only have to pay for replacement paper, there’s also the cost of ink, hardware, and any maintenance that must be done.

Modern-day POS software is extremely streamlined and is much more eco-friendly when compared to traditional options. These systems can print paper receipts but also give the option for digital receipts as well. Customers are also able to sign using a digital pad versus pen and paper.

POS systems are also eco-friendly in that they support:

  • Rechargeable gift cards
  • Digital reports and analytics
  • Email marketing
  • Screen-based alerts

By choosing POS software, not only can your company save money, but you can also lessen your carbon footprint by using a more eco-friendly transaction option.

3. Minimize Waste

A top-notch POS system logs and tracks a large amount of information. The system is able to log information about the products you sell along with their prices. A POS system can even keep track of how much of each product you have in stock.

Depending on your business needs, POS software can also track expiration dates, which ensures your goods are always fresh.

By having access to this real-time data, you can minimize product loss and waste. If you’ve ordered too much of a single product or have goods that are expiring soon, you can run deals and promotions to make them sell more quickly.

In turn, this prevents waste, which is especially important in food stores, cafes, bars, and restaurants. By using a POS system, you can use a streamlined approach to ordering items and keeping your inventory at the ideal levels.

Mobile POS system in a coffee shop

4. Minimized Maintenance Expenses

Traditional payment systems can be expensive to maintain. By choosing a vendor that offers an all-in-one system, you don’t have to waste time and money trying to pinpoint the cause (and fix!) for a technical problem. Instead, you can rely on the vendor’s technical expertise to resolve the issue so that you can get back to conducting business as usual.

With less maintenance means less money needs to be set aside for hardware and software fixes. Instead, you can rely on a modern day POS software system that is reliable and advanced.

5. Mobilized Operations

Companies are always creating new innovative technology and software that makes billing and transactions even easier. With the ever-growing popularity of tablet and mobile technology, it’s more important than ever to offer a transaction system that is also mobile-based.

With POS software, you can enjoy improved mobility that allows you to bill customers no matter where they’re located in the store. This promotes impulse buys and spot purchases which in turn increases profit for your business.

Mobilizing purchasing operations also saves your business money as there’s less chance of long lines forming, which can be frustrating. In fact, some customers walk out of the line without ever making a purchase, which means money lost for your company.

With the use of iPads or another type of tablet, your sales representatives can complete transactions for customers on the fly. This is extremely convenient and flexible for your employees and customers.


Time is money, so are materials and customer satisfaction. By using POS software to complete business transactions, you’re able to increase customer satisfaction, offer more convenient payment options, and work more efficiently.