How a Virtual Office Can Save Your Business Real Cash

How a Virtual Office Can Save Your Business Real Cash

Utilizing the advantages of virtual office has never been more obvious than the world of today, especially amid new COVID-19 variants that have the potential for sending us back to a lockdown. You don’t want your business to be exposed to this and other elements, especially in the given circumstances. Luckily, the continuous innovations in technologies allow us to operate our businesses without any breaks and being bound by real world issues.

If you don’t know about virtual offices and how they can benefit you, you have come to read the right piece of information. Today we look at all what is great about virtual offices, their benefits, and how you can also get into the virtual office bandwagon to elevate your business game without any hassle.

Virtual office user
photo credit: Anastasia Shuraeva / Pexels

But What is a Virtual Office?

For those who are still unfamiliar with the term “Virtual Office”, it is a combination of remote office services that offer an online work existence that is more flexible and affordable. These offices provide businesses with a well-recognized virtual business address, a place to receive mails and access to professional meeting rooms without being heavy on the wallet like regular brick and mortar office places do

Why Do We Need Them, Especially Now?

During the pandemic, multiple businesses were closed down because they couldn’t keep up to pay monthly salaries and rental payments in an increasingly tougher economic situation. Many people shifted their business to remote and home-based work environments ditching the traditional office spaces in order to save costs.

Even now when the future is starting to look bright, we are witnessing many corporations (both small and large) continue to use the same remote approach. But all this change still needs some of the old traditional office cultures and for this, we see a huge rise in Virtual office demands.

Here are some of the benefits that Virtual Offices offer.

1. Eliminate Monthly Rental Payments

Regular office spaces have the disadvantage of being a huge burden on many small business owners. There are huge rental payments that they have to paid, regardless of active operations or not.

It’s not only the rental cost, but a lot of cost is put into furnishing it to have a professional-looking setup for your clients and employees and in recent years. The huge inflation the world is experiencing it is not affordable for many businesses to purchase equipment, furniture and machinery. You will also have to install different digital devices, allied equipment and lines that come with hefty price tags to start your business from the very beginning.

Virtual Offices eliminate monthly rental payments and many amenities within a virtual office come bundled in different packages, sometimes at a lower price that you would pay to maintain a real office. This is important since a virtual office doesn’t mean you spending a huge money on machinery and hardware such as the copy machines, desktops, internet facilities, and even coffee machines.

2. Perks of Owning Business Address

All business owners want their businesses to have a physical address to acquire the professional look for their clients. Virtual offices offer you addresses that you can utilize to display on your business cards, websites, newspapers, or anywhere you like.

Having a physical address also gives your business legitimacy. Customers can by reluctant to use the services of a company that doesn’t have a physical address. The cost of having a physical address is marginal in comparison to having a full-fledged office and in this way you will save money that you otherwise end up spending on the lease.

Phone answering service staff

3. Call Answering & Forwarding Service

It can be hectic to manage office tasks long with answering calls and handling appointments schedules and even cater customer services. Many virtual office services come with a live call attendant to give your office a professional aesthetic. It adds an element of sophistication and engagement for your clients.

With this service, you will not miss any important business calls, you will get your appointments scheduled and your calls forwarded 24/7 without even worrying or relying on auto-call answering machines even when you are not in the office.

4. Exclusive Meeting Rooms

When you own and run a business, you will have to greet your clients, conduct interviews with people, meeting investors for your products. You will always need a professional-looking meeting room that offers you privacy and creates a conducive environment.

Virtual offices make sure you get fully equipped meeting rooms at your virtual office locations without even paying for anything. You will see multiple affordable deals to facilitate your scheduled meetings and appointments in a complete virtual world.

5. Flexibility and Affordability

The most selling feature of virtual offices is their affordability and flexibility for many business owners. These offices are accessible for people 24/7, without any breaks or closing times. People have the flexibility to choose when they want to work or do their office tasks without being afraid of limited time.

This way virtual offices have proven to make people more productive and enthusiastic towards their work as they now enjoy freedom of flexible hours and concentrate more on achieving their targets. You can use the office space according to the time you set.

Businesswoman working in a virtual office space
photo credit: RODNAE Productions / Pexels

The Final Take on Virtual Offices

No matter if you still want to go for traditional office culture or you want to try the virtual office trends it all depends on what you like and what your business demands. Whether you can afford them or not, virtual offices are here to stay for a long time and especially when many people are prone to the facilities they offer without being heavy on the budget.

The cost to benefit analysis on the first try might not seem to be in your favor, but it is mostly dependent on your firm’s culture and working style. Customers were at one time not comfortable with a virtual office based firm too but this is increasingly changing as more and more public gets accustomed to this way of life.

Ivan Widjaya

Ivan Widjaya is the Owner/Editor of, as well as several other blogs. He is a business blogger, web publisher and content marketer for SMEs.